Clarification of paper format and final two pages
The paper submission format this year includes the possibility of adding content other than references on the 10th and 11th pages of a submission. As stated in the submission guidelines, this additional non-reference material can include “Supplemental Material, Figure Credits, and Acknowledgements sections”.
Please note, however, that this new additional material only includes pointers to the actual Supplemental Material (which is submitted elsewhere) and explanations of what was included, as well as credits for the figures that appear in the first nine pages of the submission (only necessary if using material that requires crediting because it was previously published elsewhere; nothing needed for new figures generated by the authors).
Do NOT include actual supplemental materials or actual paper figures and captions on the 10th and 11th pages.
IEEE VIS 2023 conference format
In deciding the format for IEEE VIS 2023, as well as wanting to ensure the best possible experience for our attendees, we considered a number of factors.
IEEE VIS was run as a virtual event in 2020 and 2021 and in hybrid mode in 2022 due to the pandemic and travel restrictions. A positive of this was the ability to expand the (virtual) attendees to a wider audience. However, in hybrid mode there was a detrimental effect to the in-person experience. For example, remote presentations typically led to lower levels of engagement among in-person attendees. For VIS 2023, time-zone differences between Melbourne and places where VIS has previously been hosted would severely limit the effectiveness of live remote participation. There has also been a significant (and growing) cost to supporting hybrid streaming of content and virtual participation.
The original proposal to host VIS in Melbourne was put forward in 2019 with the intention of bringing VIS to the Asia-Pacific region for the first time. This will make it possible for many people from our region to attend the conference in-person for the first time and to make VIS a truly global conference. At that time (prior to COVID-19), the conference secured significant financial support from the Victorian State Government. But the funding requires a minimum number of in-person attendees.
Therefore, IEEE VIS is following other major computer science conferences (e.g., ACM UIST, ICAART, IEEE Quantum Week) in returning to an “in-person first” arrangement. While this decision will reduce access to the conference for some of the VIS audience, being held in the Asia-Pacific region will also allow people to attend who were previously unable.
IEEE VIS 2023 will be an “in-person first” event. This means that as much as possible we expect participants to attend and present in person. One caveat is for people in exceptional circumstances. We will still consider allowing a small number of remote presentations, however, this will be by request and considered on a case-by-case basis. We will offer an “Online Content” registration which will allow people who can’t attend in person to access papers (pdfs, supplemental material), posters (pdfs), and pre-recorded presentations, as well as allowing asynchronous discussion between online and in-person attendees. Associated events will be in-person and these events will have the option to provide content (e.g., documents, videos) of online-content attendees.
VIS 2025 to be held in Vienna, Austria
Hello VIS Community,
The VEC is pleased to announce that IEEE VIS 2025 will be held in Vienna, Austria from 02.11.2025 - 07.11.2025. Johanna Schmidt (VRVis Vienna), Kresimir Matković (VRVis Vienna), Barbora Kozlíková (Masaryk University), and Eduard Gröller (TU Wien) will co-chair the conference.
Publishing papers covered under Plan S
What is Plan S?
Plan S is an open-access initiative that was started in 2018. Specific state-funded research organizations and institutions have signed on to Plan S, which requires that scientists and researchers whose work has been funded by them publish said work in open repositories or in journals that provide free access to manuscripts. More specifically, authors covered by Plan S should be able to make their accepted manuscript available for free and published under an Open License (such as CC-BY).
The policy at IEEE for accommodating authors whose papers are covered under Plan S is currently evolving. At present, IEEE works with authors’ constraints on a case-by-case basis.
IEEE VIS is committed to helping any author affected by Plan-S find an accommodation so their work can appear at VIS and on IEEE Xplore.
For journal papers:
Currently, TVCG as a hybrid journal is not Plan S compliant.
Here are example solutions that have been used in the past: You would not be able to pay the TVCG article processing charge using money from your Plan S funder in order to satisfy your requirements. However, you could pay that article processing charge using other funds to appear in TVCG. Instead of appearing in TVCG, your VIS paper could appear in the fully-open-access IEEE Open Journal of the Computer Society. We would encourage you to cite papers as appearing in “IEEE Open Journal of the Computer Society (IEEE VIS 2022)”.
For conference papers:
For short papers and other conference proceedings that do not appear in the TVCG Special Issue, IEEE does not currently have an open access option. One option we are pursuing: Your paper could appear instead in the fully-open-access IEEE Open Journal of the Computer Society.
If you have any questions, please reach out to the VIS Open Practices chairs (Lonni Besançon, Cody Dunne, and Carlos Scheidegger) at: email@example.com.
All IEEE VIS authors have the right to post a preprint of their submitted or accepted paper to an open access repository (see the open practices page). Doing so is good for the community, but not sufficient for Plan S compliance. Once accepted, it would be beneficial to label the paper as “Accepted at IEEE VIS 2022”.
Please let us know when you submit your camera-ready paper whether you believe that your paper is covered under Plan S. There will be a field on PCS where you can note this and provide details about your funding agency. We will follow up with you individually with options and next steps to ensure your publication can appear in VIS.
As VIS papers may end up published under different venues on IEEE Xplore (e.g., TVCG, OJCS, Proc. VIS) we are exploring the option of creating a VIS Anthology website that curates a list of all accepted VIS manuscripts.
Notes regarding specific funders:
UKRI: Update 2022-07-14: On 2022-05-20, IEEE and UKRI came to an agreement under which authors could be in compliance using two routes. For TVCG papers, Route 2 is the most viable option. Open access and other publications costs like article processing charges for papers can’t be paid for with UKRI grant money. To be in compliance, authors must, within 12 months:
- Deposit the camera-ready paper in an institutional or subject repository (e.g. OSF Preprints or arXiv).
- Use a CC BY license for the repository version, which will be provided to the author by IEEE as long as the funder is properly identified. To request this license, authors should send a request to IEEEs Intellectual Property Rights group at firstname.lastname@example.org as soon as they submit their paper for review.
- Include this text in the
For the purpose of open access, the author(s) has applied a Creative Commons Attribution (CC BY) license to any Accepted Manuscript version arising.
See the agreement announcement and UKRI Open Access Policy slides for more details.
VIS 2024 to be held in Tampa Bay, Florida, USA
Hello VIS Community,
The VEC is pleased to announce that VIS 2024 will be held in Tampa Bay, FL, USA from 13.10.2024 - 18.10.2024. Paul Rosen (University of South Florida), Kristi Potter (National Renewable Energy Laboratory), and Remco Chang (Tufts University) will co-chair the conference.